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Home > About Us > Job Openings
Job Openings :: POSITION ANNOUNCEMENT: DIRECTOR OF FINANCE & OPERATIONS
Job Title: Director of Finance and Operations Reports to: Executive Director Department: Administration Schedule: Permanent, Part-time 27 hours per week, occasional evening board/committee meetings Pay Range: $40,000-$45,000 Date: July 25, 2011
Position Overview
The Director of Finance and Operations
will oversee the infrastructure, systems and processes needed to
increase the size and impact of the agency over the coming years. S/he
will be responsible for the oversight of five key functions of the
organization: finance, administration, human resources, facilities, and
information technology. As a member of the senior management team, the
Director of Finance and Operations will play an important role in the
internal and external leadership of the agency and will be expected to
contribute to the strategic planning of the agency and the professional
development of staff.
Essential Job Functions · Provide overall financial management to the agency o Develop and present monthly, quarterly and annual financial reporting materials and metrics for the Executive Director, Board of Directors, and Finance Committee o Perform all financial transactions including fund transfers, bank reconciliations, and general ledger entries. o Oversee Office Manager who manages accounts payable and accounts receivable for 100+ individual, institutional and government payers. o Implement regular organizational financial reviews, including compilation of financial, client enrollment, and fundraising metrics. o Lead the annual budget process and support management-level program staff as they work to hit budget targets o Develop and present capital repairs and improvement plans for Board approval, and assumed responsibility to implement plan. o Serve as liaison to independent auditor for annual audits, 990, and UFR preparation and submission. o Manage and perform accounting, budgeting, internal controls, maintenance of investment records, insurance policies (D&O, Property & Casualty, Workers' Compensation, etc.). o Support development efforts with Director of Development through financial support on donations, grants, and other contributions to the organization on an as needed basis · Give effective individual and team leadership to the agency’s administrative function o Supervise administrative and facilities staff, currently including the Office Manager and Facilities Manager o Provide coaching and mentoring to staff so that they become more effective at their current positions and can have a greater impact on behalf of the agency · Supervise human resources practices and ensure they are conducted in a professional manner o Work with the Director of Programming & Evaluation, Director of Development, and the Executive Director to make the agency an increasingly desirable place to work with a high degree of employee satisfaction o Work to continuously improve HR systems and processes so that they are consistent with the highest professional standards o Manage payroll, employee files, and all employee benefits, with an eye to increasing efficiency · Manage the maintenance and upkeep of the facilities and physical infrastructure of the agency o Facilitate committee conversations regarding potential capital campaign o Oversee the organizations physical infrastructure, which currently consists of multiple buildings and assets at three locations o Supervise longer-term planning that ensures the agency’s programs are supported by the necessary resources and spaces o Manage more complex projects, such as building renovations, as necessary to ensure they finish on time, under budget, and with the desired result · Oversee support for the agency’s information technology so that it effectively supports programs and the administration\ o Facilitate gathering of needs for implementation of database and tracking systems potentially for billing/enrollment data, volunteers, development, and internal communication o Coordinate with external vendor to provide troubleshooting solutions as needed · Ensure that the administrative functions provide excellent customer service to people both inside and outside the agency
Additional Job Functions · Represent EPH to relevant external stakeholders-Maintain positive relationships with the vendors, funders, city and state regulators and others, as needed · This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
Requirements The Director of Finance and Operations will have at least five years of professional experience, with at least three years managing the finance and administration of an organization or business unit. The successful candidate will have experience working in a professional environment, and will bring high standards and a strong work ethic to each aspect of this position. Specific qualifications include: · Demonstrated experience in financial management and accounting, including use of QuickBooks or other accounting software · Experience with audit process, Form 990 Submission, legal compliance, and budget development · Experience with the HR systems, practices and procedures and professional organizations · Experience effectively analyzing and communicating key data, including presentations to senior management, the Board or other outside partners/influencers/clients · Technologically savvy, with experience using and overseeing information technology staff or vendors · Bachelor's degree required; MBA, CPA or other relevant advanced degree preferred · Excellent writing and verbal communication skills with co-workers, parents/guardians, students and other professionals along with proficiency in using MS Office applications EPH is an equal opportunity employer and provides competitive compensation packages.
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